Recruitment Specialist $55000 - $60000 + bonus

If not you, would you know someone???

Position Overview

The Recruitment Specialist plays a key role supporting the ongoing growth of the operation in New York & Jersey City.

The objective of this is to facilitate & develop the recruitment process within the company along with all the associated administration. Develop and implement a cohesive, effective and tangible recruitment policy to include the process from application to acceptance. Work with the varying management teams on recruitment drives and initiatives.

Experiences

§ 5 years post graduation Human Resources experience with at least 3 years in a high volume financial services and technical recruitment

§ Demonstrated experience of implementing recruiting initiatives to improve current process

§ Strong business/customer service orientation essential.

§ Proven working knowledge of US employment law, policies, affirmative action and diversity especially as they pertain to recruitment and selection

§ Knowledge and capability to ensure compliance with federal and state regulations particularly as they pertain to recruitment and selection

Main Job Functions/Tasks

Recruitment & Resource Planning

· Work with the existing HR team and senior management to identify all current and future recruitment needs.

· Work with the individual business managers to identify/define their specific recruitment needs.

· Develop & implement a recruitment policy to incorporate best practices adhering to all legislative requirements.

· Research market to ensure compensation and benefits are consistent with the street

· Manage the full recruitment process, which is not limited to:

• Research cost-savings sources for recruitment and increase direct applications
• (job fairs, internet job boards, cold calling, college recruitment)
• Develop existing and create new relationships with all relevant universities/colleges (to include overseas); organize consistent flow of work placements.
• Organize and attend recruitment fairs, conduct ‘open evening’s’
• Develop and maintain relationships with outside vendors and remain consistent with Company guidelines
• Manage the advertising process to include;

v Update/Maintain all on line advertisements on a daily basis

v Research and recommend new innovative forms of cost efficient advertising

v Develop advertisements for print media/mail shots etc

v Exhaust all opportunities for free advertising e.g. college notice boards

o Accept all applications and acknowledge within 48 hours

o Organize all interviews, confirming with candidates and business managers

• Conduct interviews in NY and NJ

o Record the interview times, dates and interviewers

o Ensure all appropriate recruitment documentation is complete in a timely fashion

o Contact all interviewed candidates within 24 hours of interview for feedback

o Offer/decline candidates as appropriate (thank you letters, follow up with recruitment consultancies) – once approved

o Manage the work application/visa process for all non US nationals where appropriate

o Ensure contracts are signed prior to start date

o Ensuring all references are collected in a timely fashion

o Ensure new employees are assigned to the appropriate team with his/her desktop and access levels set up

o Record all invoices/costs relevant to recruitment

o Prepare and send offer letters to candidates

o Maintain a record and follow up with recruiters on status of candidates

o Prepare thank you no thank you letters for candidates

· Work with global HR to implement the recruitment system.

· Ensure all administration is completed in a timely fashion, to include

v Intake/Exit forms

v Security card access

v New Starter packs

v All new employee’s entered onto the HR system within the first three days of commencing employment

v All new employee files created within first week of commencing

v All ad-hoc administration duties

· Work with the HR team to ensure all HR objectives are met.

· All ad-hoc duties/projects assigned within the HR function.

Reporting

§ Report to the Managing Director and HR Manager key statistics and KPI’s relating to NY & JC Recruitment activity

§ Provide feedback to the Managing Director and HR Manager Ireland from time to time on the Recruitment process

§ Weekly written report of key Recruitment statistics

HR System

§ Utilize the recruitment module on the HR system to develop and maintain a database of candidates and to assist with legislative compliance in relation to recruitment & selection

§ Ensure the HR system (Source HR) – Recruitment Module and data relating to new starts is kept up to date at all times and ensure timely delivery of Business Intelligence Reports from the system to the MD and HR Manager as required.

Service Levels

§ All requests from Recruiting Managers acknowledged within 24 hours indicating to manager when the position will be posted and the proposed recruitment sources

§ At minimum weekly updates to Recruiting Managers with a status report pertaining to his/her vacancies

§ Positions filled within (not exceeding) the salary range indicated by the Recruiting Manager

§ Monthly Recruitment Activity Report distributed to Managing Director & HR Manager

§ Accurate and timely update of Recruitment Module on the HR System

Key Performance Indicators

§ Feedback from local management

§ Recruitment costs and timelines

§ All data accurately and timely maintained in confidential personal files and/or Source HR for all prospective employees

Education

§ Degree Human Resource Management or a related discipline (essential)

Other Skills/Abilities/Competencies

§ Ability to be flexible and multi-task and prioritize effectively with shifting priorities and timeframes

§ Proven judgment and decision making skills

§ Demonstrated ability to maintain Professional Standards

§ Responsiveness to the needs of the Business

§ Equity and ethical behavior

§ Strong communication across all levels of the organization

§ Business and Customer Orientation

§ Strong organizational, administrative and analytical skills

§ Drive & Initiative

§ Professionalism and Resilience

§ Ability to work independently

§ High level of energy, creativity and independent thinking

§ Computer proficiency, demonstrated competence in Word, PowerPoint, Visio, Excel and HR systems.

Email resume in Word to jeffaltman@cisny.com ONLY IF YOU HAVE THE EXPERIENCE SOUGHT. Please include the job code with the position.

NO RELOCATION. NO VISA TRANSFERS. NO 3RD PARTIES. NO OVERSEAS RESUMES.

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